Clear View Administration
Property Virtual Assisant, Real Estate Virtual Assistant, Construction and Trade Virtual Assistant
Committed to You
Your Business is Our Business
We are your service provider with an outstanding provision of support and resources for working with your clients
retainer support package
consistant monthly support
Additional hours beyond package allowance:
£35.00 per hour
All monthly retainer packages must be prepaid at the beginning of each month and require a minimum commitment of three months. Unused hours will expire at the end of each month, and you will receive updates as hours are utilized.
the
helping hand
£350
per month
- Offload small tasks to free up your time
- 10 hours
- fornightly support
the
supporter
£700
per month
- Expert, flexible support, to suit you
- 20 hours
- weekly support
the
sidekick
£1050
per month
- comprehensive assistance
- 30 hours
- daily support
the
all rouner
£1400
per month
- complete admin freedom
- 40 hours
- daily support
benefits of retainer support package
- Priority Service: Retainer clients receive priority, ensuring faster response times and dedicated attention.
- Budget Management: Fixed monthly costs make it easier to budget without unexpected expenses.
- Consistent Support: Guaranteed availability and consistent support.
- Proactive Assistance: we can anticipate needs and plan tasks in advance, improving efficiency and productivity.
- Strong Working Relationship: Long-term commitment fosters a stronger, more effective working relationship.
- Cost Savings: Lower hourly rates compared to ad-hoc services and packages that fit your specific needs.
hourly & daily packages
flexible support
Additional hours beyond package allowance:
£40.00 per hour
These packages are designed to cater to your specific needs, whether you require short-term assistance or extended support. With our hourly rates, you pay only for the time spent on your tasks, making it ideal for smaller projects or intermittent work. Our daily rates offer great value for more intensive, full-day engagements, ensuring focused and dedicated service.
ad-hoc
£40
per hour
- No ongoing commitment
- valid for 3 months
- use a need arises
half a day hire
£150
per day
- Assist current staff
- 3.5 hours
- use a need arises
full a day hire
£300
per day
- Indepth work
- 7 hours
- use a need arises
benefits of hourly & daily packages
- Expertise on Demand: Access specialised skills and knowledge as needed ensuring high-quality work on a per-project basis.
- Focus on Core Business: Free up internal resources to focus on core business activities.
- Administrative Ease: Simplified processes with clear, straightforward invoicing and payment schedules.
- Cost-Effective: Ideal for concentrated periods of work, providing better value for extended tasks without committing to long-term contracts.
- Flexibility: Adjust the hours based on workload, allowing for flexibility in managing resources.
- Scalability: Easily scale up or down based on project requirements, accommodating fluctuating business needs.
members of:
Included In All Packages
Time Tracked: Each task is tracked to the nearest 5 minutes. Detail is given on work that was completed during each time period. A PDF of the results will be given regularly. The full breakdown will be given at the end of each calendar month.
Project management space : In order to stay ultra-organised and on top of all work, we’ll be primarily collaborating in our online “office” which is a robust project management space. This will allow us to discuss the progress of work and review the history of the work completed
none of the following overheads
- holiday pay
- tax
- national insurance
- pension
- office space
- training costs
- employer insurance
- equipment
Additional Services
Occasionally you need some face to face assistance, this can be accomodated with support packages below
Property Viewing Agent
By leveraging my expertise property managers, estate agents and letting agents ensure flexible and reliable viewing schedules that cater to the needs of potential buyers and tenants.
This service helps to manage busy periods, cover for absent staff, and handle properties within the M25 radius, all without the need for long-term commitments or significant investment.
Payment terms: Payment is required in advance. Services cancelled with less than 6 hours notice will also be charged in full.
We can collect the keys, ensure it is presentable (if needed), conduct the viewing, and provide you with immediate feedback on the potential buyer or tenant. (within M25)
Set a time period for visitors to attend and provide me with the list and time slots. We will greet each potential buyer and tenant, facilitating their viewings in timely manner. You’ll receive immediate feedback on who attended and their impressions. (within M25)
Assess the property’s overall condition, and ensure it remains secure. Call-out repairs service to address any maintenance issues promptly, collect mail forward to appropriate party (at cost, within M25).
Property
Inventories & Inspections
We offer comprehensive reports and inspections for inventory companies, letting agencies and property management agencies, utilising the advanced Smarter Inventories software to conduct the reports.
Our detailed reports ensure accurate documentation and peace of mind.
Payment terms: Payment is required in advance. Services cancelled with less than 6 hours notice will also be charged in full.
Conduct a full inventory, schedule of condition and meet with the new tenants at the property on their move-in day to complete the check-in process. We hand over the keys and review the inventory report with them, ensuring they understand it. We also record the meter readings, document the keys, and test and record the smoke and CO2 detectors.
Meet with the vacating tenants at the property to collect the keys and assess the property’s condition compared to when the tenancy began. We document any damage, marks, cleaning, or maintenance issues in detail. We also take and record meter readings and ensure the keys are logged and returned to the landlord or agent. Any major issues are reported immediately.
Inspect the property, take photos, and provide a written overview of its general condition and cleanliness. We will document any evidence of smoking, unauthorized occupancy, pets, and general misuse of the property or tenancy terms. Also check for maintenance and compliance issues, whether present or preventative, such as signs of water ingress, damp, condensation, and mould.
Surveyor Chaos to Client Focus: A VA's Impact
Tanya’s professionalism and articulate communication style ensured my clients received top-notch service. She’s not just an assistant; she’s an extension of my team, freeing me to focus on what I do best, delivering accurate surveys and exceeding client expectations.
Jonathan Ambrose, Surveyor & visionary entrepreneur
Next Steps In Collaborating with Us
1. Discovery Call
Our collaboration begins with a call where we get to know each other. During this conversation, we’ll discuss your business needs, goals and determine if we’re a good fit for each other. Please read the ABOUT page before the meeting.
2. Contract & invoice
Following a successful discovery call, Tanya will send you a summary of our conversation and any action items. You will also receive a contract outlining our agreed terms and an invoice. Once the contract is signed and the invoice is paid, we’re ready to move forward.
3. Onboarding Meeting
We will delve into the specifics of our working relationship, including your preferred working hours and procedures. Establish how you will provide tasks, documents, and any necessary passwords to ensure smooth and efficient collaboration.
Case Studies: Unlocking the Power of Virtual Support
electrican
Endless streams of paperwork took my client’s time in evenings and weekends. We enabled our client to gain time with his family and streamline his business.
archtect
Facing a growing roster of new business, our client sought our services to efficiently their manage tasks, while they concentrated on customer service.
property manager
With constant changes in property legislation, our client needed systems and processes to ensure they remained compliant and relevant.